NEW (As of 7/10/17):

Any expenses incurred on or after July 1, 2017 will NOT be reimbursed with FY16/17 funds
•    Employees with an approved FY16/17 pre-approval request will receive instructions on how to submit a reimbursement request via the Employee Portal.  Employees should not submit a request in the Employee Portal until they have received the instruction letter.
•    The online tuition reimbursement system will open for FY17/18 requests on Tuesday, September 12, 2017.

 

Overview

Employees may utilize funds provided by their applicable MOUs, in accordance with the Controller's Office accounting principles, every fiscal year for tuition, internal or external training programs, professional conferences, professional association memberships, and desired licenses relevant to the employee's current classification. Employees must complete the General Tuition Reimbursement Form and have it signed by their supervisor.  Employees represented by Local 21, Supervising Nurses and UAPD must complete the pre-approval request form specific to their employee organization. Employees represented by MEA do not have a pre-approval request form.

 

Please refer to respective employee organization's labor agreement for maximum reimbursement limits, restrictions, or other provisions that may apply.

 

Chapter 12X prohibits City-funded travel to states with anti- LGBTQ laws. Employees cannot use tuition reimbursement for travel expenses to the following states: Alabama, Kansas, Kentucky, Mississippi, North Carolina, South Dakota, Tennessee, and Texas. Click HERE to view memo from City Administrator Naomi Kelly.

 

MEA Employees

Click HERE to view information about the online tuition reimbursement process.

 

SEIU Nurses

Click HERE to view information about the online tuition reimbursement process.

 

SFGH Interns & Residents

Click HERE to view information about the online tuition reimbursement process.

 

Unrepresented Employees

Click HERE to view information about the online tuition reimbursement process.

 

Process Summary

 

Pre-Approval:

  • Gather supporting documentation to justify the expense (such as registration brochure, school invoice, membership invoice, travel quote, online screen shot, etc.).
  • Log in to the DHR Tuition Reimbursement System to request pre-approval of your expenses.
  • After DHR, MEA or UAPD approval, the DHR system will automatically send an approval email.
  • Log into the employee portal located at http://sfgov.org/sfc/employee-gateway and submit an Expense Authorization for your supervisor’s approval.
    • You must attach the DHR Tuition Reimbursement System approval email
    • Enter the DHR Pre-Approval Request ID in the Report Description Field, followed by a description of the expense in the description field (for example: 1-12345 Project Management 101)

 

Reimbursement:

  • Gather supporting documentation.
    • An itemized receipt from the vendor with zero balance to demonstrate what was purchased;
    • Proof of payment documentation to demonstrate the employee incurred an expense; and
    • Proof of successful completion (for courses and examinations) or proof of attendance for pre-conferences and conferences.
  • Log into the employee portal located at http://sfgov.org/sfc/employee-gateway and submit an Expense Report for your supervisor and Department Accountant’s approval.
  • Once approved, you will receive a direct deposit (made on non-payday Tuesdays).

 

Process Flow Chart

Click HERE to view the online tuition reimbursement process flow chart.

 

Login

To access the online tuition reimbursement system, click the link below or copy and paste the following address in your web browser,

https://tuition.hostedhr.com/users/login and the company code is "sfgov."

 

New Accounts

If you are a new employee or have never used the online tuition reimbursement system, contact your Human Resources representative at your department.  Please provide your job class and DSW ID to your representative, so he/she can create your account.

Click HERE to view a list of department representatives.

 

Pre-Approval Request Forms

Employees represented by MEA do not have a pre-approval request form.

 

Reference Material