FY2016/2017 Requests

  • As of July 1, 2017, all reimbursements are processed via the Employee Portal . The deadline to submit an expense report for a FY2016/2017 (last fiscal year) approved pre-approval request was Friday, April 13, 2018. Any FY16/17 expense reports submitted after April 13th, will NOT be reimbursed. All pending FY2016/2017 tuition related expense reports must be approved by Department Expense Managers by Friday, June 1st, 2018. All FY2016/2017 expense reports pending after June 1st will be canceled. Please see the reference material at the bottom of this page if you need assistance with the SF Employee Portal.

FY2017/2018 Requests

  • Last day for department representatives to request new account information (in order to submit a FY17/18 request): Wednesday, June 20th, noon
  • Last day to submit FY17/18 pre-approval request: Saturday, June 30th
    • Please submit your pre-approval request as soon as possible because the new fiscal year starts on July 1, 2018. Any expenses incurred on or after July 1, 2018 will NOT be reimbursed with FY17/18 funds.
  • Last day for supervisors to approve expense reports: Monday, July 16th

FY2017/2018 Local 21 Requests

  • DHR is re-opening the online tuition reimbursement system for FY2017/2018 Local 21 EDF requests, Monday, June 25, 2018 (approximately between 9:00 a.m. and 9:30 a.m.). There is approximately $10,000 available.

Overview

The Tuition Reimbursement Program provides City employees with funds for professional development. Memoranda of Understanding (MOUs) between unions and the City define the rules for tuition reimbursement. Employees should refer to their MOU for a comprehensive list of eligible expenses.

How it Works

Step 1

Gather Supporting Documents

  • Complete the appropriate Pre-Approval Request Form for your union. Forms are linked in the section below “Information and Forms by Union.”
  • Additional expense justification documents may include: registration brochures, screen shots, membership invoice, travel quote, etc.
Step 2

Request Pre-Approval Online

Login to the DHR Online Tuition Reimbursement System to request pre-approval for your expenses. Enter Company ID “sfgov”.

Step 3

Receive Approval

  • DHR will determine if the expense is eligible according to your MOU. The DHR Tuition Reimbursement System will send an approval email.
  • MEA and UAPD will determine expense eligibility for employees represented by their unions.
Step 4

Gather Expense Documentation

Supporting documents may include:

  • Itemized receipt from the vendor with zero balance to demonstrate what was purchased.
  • Proof of payment documentation to demonstrate you incurred an expense.
  • Proof of successful completion (for courses and examinations) or proof of attendance for conferences.
Step 5

Submit Expense Report

Login to SF Employee Portal and submit an Expense Report under Employee Links. Attach expense documentation and the DHR authorization letter/notes .

Step 6

Receive Direct Deposit

Direct deposit payments are made on non-payday Tuesdays.

Information & Forms by Union

General Employees

Employees represented by the unions listed below must complete the General Tuition Reimbursement Form.

Employees should refer to their MOU for a comprehensive list of eligible expenses.

Employee Organizations:

Automotive Machinists, Local 1414
Building Inspectors’ Association (Joint Craft)
Carpenters, Local 22 (Joint Craft)
Deputy Sheriffs’ Association
Electrical Workers, Local 6
Firefighters Local 798-Unit 1
Firefighters Local 798-Unit 2
H-1 Rescue Paramedic-Local 1021
Laborers, Local 261
Plumbers, Local 38
Police Officers’ Association
Probation Officers Association
SEIU, Local 1021
Stationary Engineers, Local 39
Sheet Metal Workers, L 104 (Joint Crafts)
Teamsters, Local 853 (Joint Crafts)
Teamsters, Local 856
TWU Local 200 (SEAM)
TWU 250A (7410/9132)
TWU Local 250-A-Mult Unit
Unrepresented-Misc
Unrepresented–Mgt

Joint Craft Unions:

Bricklayers, Local 3
Carpet, Linoleum & Soft Tile Workers, Local 12
Glaziers, Local 718
Hod Carriers, Local 36
IATSE, Local 6 Cement Masons, Local 580
Iron Workers, Local 377
Pile Drivers, Local 34
Plasterers, Local 66
Roofers, Local 40

MEA

Employees represented by MEA do not need to complete the General Tuition Reimbursement Form.

Employees represented by Municipal Executives Association (MEA) should refer to their MOU for eligible expenses and the MEA website for equipment guidelines.

IFPTE Local 21

Employees represented by IFPTE Local 21 must complete the IFPTE Local 21 Employee Development Form linked below

Employees should refer to their MOU for a comprehensive list of eligible expenses.

SEIU Nurses

Employees represented by SEIU Nurses must complete the SEIU Nurses Pre-Approval Request Form linked below

Employees should refer to their MOU for a comprehensive list of eligible expenses.

Teamsters Local 856 Supervising Nurses

Employee represented by Teamsters Local 856 Supervising Nurses must complete the Supervising Nurses Employee Development Form linked below

Employees should refer to their MOU for a comprehensive list of eligible expenses.

UAPD

Employees represented by UAPD do not need to complete the General Tuition Reimbursement Form.

Employees should refer to their MOU for a comprehensive list of eligible expenses.

ZSFG Interns & Residents

ZSFG Interns & Residents use a difference tuition reimbursement process. Click HERE to go the page with information on ZSFG Interns & Residents.

 

Reference Material