As of 04/06/2017, the Local 21 EDF fund is encumbered and the online system is not accepting any additional FY16/17 pre-approval requests for Local 21. Please check this page for announcements in the future. The system will re-open if employees cancel requests and money is released back into the fund.

Overview

Employees may utilize funds provided by their applicable MOUs, in accordance with the Controller's Office accounting principles, every fiscal year for tuition, internal or external training programs, professional conferences, professional association memberships, and desired licenses relevant to the employee's current classification. Employees must complete the General Tuition Reimbursement Form and have it signed by their supervisor.  Employees represented by Local 21, Supervising Nurses and UAPD must complete the pre-approval request form specific to their employee organization. Employees represented by MEA do not have a pre-approval request form.

Please refer to respective employee organization's labor agreement for maximum reimbursement limits, restrictions, or other provisions that may apply.

MEA Employees

Click HERE to view information about the online tuition reimbursement process.

SEIU Nurses

Click HERE to view information about the online tuition reimbursement process.

SFGH Interns & Residents

Click HERE to view information about the online tuition reimbursement process.

Unrepresented Employees

Click HERE to view information about the online tuition reimbursement process.

Two-Step Process Summary

The online tuition reimbursement system is a two-step process, pre-approval and reimbursement.

Pre-Approval:

  • Before an expense is incurred, employees will complete a tuition reimbursement request form and obtain supervisor approval. The employee will complete one request form for one item. For example, one request for a course and a separate request for a license.
  • The employee will log into the Online Tuition Reimbursement System and ensure his/her job classification and department are correct.
  • The employee must upload the signed request form and estimated expenses into the Online Tuition Reimbursement System and submit a Pre-Approval Request.
  • After department or MEA approval, the employee may incur the expense.

Reimbursement:

  • After the course is completed, the employee will log into the Online Tuition Reimbursement System.
  • The employee will ensure his/her mailing address is up-to-date.
  • The employee will upload an itemized receipt, proof of payment and proof of successful completion (if applicable) and submit a Reimbursement Request.
    • Need clarification about proof of payment? Click HERE for more information.
    • Gift cards and/or gift certificates are not an acceptable method of payment.

Employees can access the system online 24/7 to view their request status. Please click on the "Notes" link in the top right corner of the request to read any notes from the Department Approver or DHR Approver.

Process Flow Chart

Click HERE to view the online tuition reimbursement process flow chart.

Login

To access the online tuition reimbursement system, click the link below or copy and paste the following address in your web browser,

https://tuition.hostedhr.com/users/login and the company code is "sfgov."

New Accounts

If you are a new employee or have never used the online tuition reimbursement system, contact your Human Resources representative at your department.  Please provide your job class and DSW ID to your representative, so he/she can create your account.

Click HERE to view a list of department representatives.

Pre-Approval Request Forms

Employees represented by MEA do not have a pre-approval request form.

Reference Material