One South Van Ness, 4th Floor San Francisco, CA 94103 (415) 557-4800

ASO Preliminary Approval Table
(Click on title above for document upload)

Instructions: List all New and Substitute positions to be reviewed during the budget process in this table. In addition, if there are positions identified to  Reassign to another City Department in FY 2009-10, please list the position(s) in the section provided. Please enter your department's name at top of the table. In the body and corresponding columns, please identify the specific ASO index code, budgeted class code and title, requested class code and title, and number of positions. An example is provided for you on the table. Please type over the example when inserting your information in this table.

Note: Should your department have a small number of positions (5 or fewer), this table will not be necessary.
The documents listed below will be sufficient for processing.

Position Classification Documentation

IMPORTANT INFORMATION REGARDING ELECTRONIC DOCUMENT SUBMISSION: Please review information entered to ensure accuracy before submitting documents. Make sure that your email client is open and click the  Submit Electronically button located on the bottom of the form. (If your email client is not open, the submit button will not function properly.) This will compose an email that will not only attach the completed form, but also auto populate the  To field and subject line. Please enter department code and class number as specified on the subject line, then hit  send from your email client. Upon successful transmission, the documentation will be sent directly to DHR's designated email address for receiving preliminary classification requests: FY2009-10.DHR-Annual-Prelim-Classification@sfgov.org.

Classification Request Transmittal:
(Click on title above for document upload)
This form is REQUIRED when submitting any classification action.

ATTACHMENTS IN ADDITION TO THE CLASSIFICATION REQUEST TRANSMITTAL:
(Click on titles for document upload)

Express Classification Form:
For positions that perform simple or routine functions and do not deviate from the scope of the classification.
Note: A Classification Request Transmittal MUST be submitted along with this form.

Job Analysis Questionnaire (JAQ)- Managment:
For positions that are deemed high level, complex and not typical to the department. All positions in the 0900 class series will require a JAQ - Management Form.
Note: A Classification Request Transmittal MUST be submitted along with this form.

Important Reminders

• Please ensure that the submitted forms are certified by an authorized human resources representative in your department.
• Complete one form for each position when located in different programs, divisions, bureaus or units.
• You may use a single form when requesting more than one position in the same class and if budgeted in the same program, division, bureau or unit.
• Include the ASO program, sub-program, class, 1st step and 5th step biweekly salary information exactly as indicated in the ASO Section on the form.
• In addition, please submit a current Organizational Chart displaying the entire department's structure, including the subject position(s), to assist staff in expediting reviews of any and all requests regardless of their location in the department. You may alternatively submit a separate detailed organizational chart for a requested position if this is more practical.
• If DHR-Client Services has reviewed and approved TX'd positions for your department during the course of this fiscal year, please contact your assigned Client Services. Analyst to discuss whether the documentation is adequate for preliminary approval of those positions in the budget process.

[HOME]