Employee Submits Request

• Expense authorization should include the item price, such as: registration brochure, invoice, screenshot, travel quote, etc.
• Login into SF Employee Portal to request an expense authorization.
• Please contact your department representative with general questions about the process.

Employee Supervisor Reviews

• Supervisor ensures the request is relevant and not required by the department.
  • Training required by the department is not eligible for tuition reimbursement.

DHR Tuition Team Reviews

• DHR will determine if the expense is eligible according to the employee’s MOU.
• MEA will determine expense eligibility for MEA-represented employees.

DHR Tuition Team Reviews

• Employee Submits Expense Report
• Log into SF Employee Portal and click on View Expense Authorization. Copy to Expense Report. Attach expense documentation. Supporting documents may include:
  • Itemized receipt from the vendor with zero balance to demonstrate what was purchased.
  • Proof of successful completion (for courses and examinations) or proof of attendance for conferences.

Employee Supervisor Reviews

• Supervisor confirms the expense report is not more than the pre-approved amount.

Department Expense Manager Review

• If the request is $2,000 or more, the Controller’s Office will review after the Department Expense Manager.

Employee Paid via Direct Deposit

• Direct deposit payments are made every Tuesday.