Gather Supporting Documents

• Gather documents that include the item price, such as: registration brochure, invoice, screenshot, travel quote, etc.

Request Pre-Approval Online

Login into SF Employee Portal to request an expense authorization.

• If you have general questions about the process, please contact your department representative .

Receive Approval

• DHR will determine if the expense is eligible according to your MOU.
• MEA will determine expense eligibility for MEA-represented employees.

Gather Expense Documentation

Supporting documents may include:

• Itemized receipt from the vendor with zero balance to demonstrate what was purchased.
• Proof of payment documentation to demonstrate you incurred an expense.
• Proof of successful completion (for courses and examinations) or proof of attendance for conferences.

Copy to Expense Report

Login to SF Employee Portal and click on View Expense Authorization. Copy to Expense Report. Attach expense documentation.

Receive Direct Deposit

Direct deposit payments are made every Tuesday.