The system will be closed in July and will reopen on August 5th for tuition requests.


The Tuition Reimbursement Program provides City employees with funds for professional development. Memoranda of Understanding (MOUs) between unions and the City define the rules for tuition reimbursement. Employees should refer to their MOU for a comprehensive list of eligible expenses.

How it Works

Phase 1: Pre-Authorization (Expense Authorization)

Employee Submits Request

Employee Supervisor Reviews

  • Supervisor ensures the request is relevant and not required by the department.
    • Training required by the department is not eligible for tuition reimbursement.

DHR Tuition Team Reviews

  • DHR will determine if the expense is eligible according to the employee’s MOU.
  • MEA will determine expense eligibility for MEA-represented employees.

Phase 2: Expense Reimbursement (Expense Report)

DHR Tuition Team Reviews

  • Employee Submits Expense Report
  • Log into SF Employee Portal and click on View Expense Authorization. Copy to Expense Report. Attach expense documentation. Supporting documents may include:
    • Itemized receipt from the vendor with zero balance to demonstrate what was purchased.
    • Proof of successful completion (for courses and examinations) or proof of attendance for conferences.

Employee Supervisor Reviews

  • Supervisor confirms the expense report is not more than the pre-approved amount.

Department Expense Manager Review

  • If the request is $2,000 or more, the Controller’s Office will review after the Department Expense Manager.

Employee Paid via Direct Deposit

  • Direct deposit payments are made every Tuesday.

Reference Material

Job Aids


If you have tuition reimbursement questions, please contact the Department of Human Resources Online Tuition Reimbursement Program at